ADMINISTRATIVE ASSISTANT - Bank of America Winter Village at Bryant Park

Sports Facilities Management, LLC

LOCATION: New York City, NY

DEPARTMENT: ADMINISTRATION

REPORTS TO: GENERAL MANAGER

STATUS: SEASONAL PART-TIME (NON-EXEMPT)

ABOUT THE COMPANY:

Bank of America Winter Village at Bryant Park is a premier event and attraction held annually in the heart of Manhattan. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Bank of America Winter Village at Bryant Park is managed by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Administrative Assistant will provide support to the growth initiatives of the facility. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients. This position is based outdoors at the iconic Winter Village at Bryant Park Ice Rink.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Support the General Manager with coordination of booked events and any other administrative support requested
• Provide administrative support for the Office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate
• Assist in the planning and preparation of meetings, conferences, and events including meeting room cleanliness, refreshments, and supplies
• Maintain and update various informational resources
• Greet visitors/clients to the office in a positive warm and welcoming professional manner
• Primary point of contact for all office activity and direction regarding office procedures and materials
• Responsible for managing office workflow and directing inquiries & visitors to the proper departments
• All additional duties assigned by management

MINIMUM QUALIFICATIONS:

• 2 years' experience in general office administration preferred
• Highly professional, organized and detail oriented
• Must have excellent customer service skills
• Solutions oriented approach
• Excellent written and verbal communication skills
• Proficient with Microsoft Office Suite programs such as Outlook, Microsoft Word, Excel, and PowerPoint
• Experience in Events preferred
• Ability to take ownership of special projects and tasks with little supervision

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Working environment is fast paced
• Must be able to lift and/or move up to 25 pounds infrequently
• Limited exposure to physical risk
• Limited physical effort required
• Work is normally performed in a typical interior/office work environment
• Must be able to work in cold and inclement weather for prolonged periods of time