SFA|SFM
  • 13-Feb-2020 to 13-Mar-2020 (EST)
  • Panama City Beach, FL, USA
  • Full Time- exempt

FULL CHARGE BOOKKEEPER

PCBS SFM, LLC-PANAMA CITY BEACH SPORTS COMPLEX

LOCATION:                        Panama City Beach, FL

DEPARTMENT:                  FINANCE

REPORTS TO:                   GENERAL MANAGER

STATUS:                             FULL-TIME (EXEMPT)

ABOUT THE COMPANY

Panama City Beach Sports Complex is a world-class complex located on 27 miles of beautiful beaches and warm water of the Gulf of Mexico the Panama City Beach Sports Complex is one of the premier locations in the Southeast as a sports tourism destination. The Panama City Beach Sports Complex includes thirteen (13) rectangular fields, 5 collegiate fields for baseball/softball and up to seventeen (17) youth sized baseball/softball fields. The fields will be comprised of nine (9) synthetic turf and four (4) natural grass. The role is rewarding, the environment uplifting and the responsibility is critical to the community we serve. In addition to the outdoor complex Phase 2 may include an 8-court facility that will host basketball, volleyball, mat sports, meetings and banquets.

POSITION SUMMARY

PCBS SFM, LLC ("PCBS") is hiring a Full Charge Bookkeeper who is responsible for all bookkeeping functions related to Financial Statement Preparation, Accounts Payable, Accounts Receivable, Payroll, and General Accounting, using GASB Accounting Standards, including maintenance of the accounting systems, adherence to established policies and procedures, review of documentation for appropriate authorization, timely notification of any problems or concerns and superior customer service.

Job duties also include human resource functions that include new hire/term/LOA/benefits administration, maintenance of personnel files, payroll processor, and support for team members. This position requires the ability to move quickly from one task to another, perform quality work in a fast-moving, deadline-sensitive environment, and still present a calm, professional demeanor to both internal and external customers and vendors.

This is an important role in our organization that will require tact, diplomacy, and a professional approach to the job. Confidentiality is absolutely critical.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary responsibilities will include, but are not limited to the following:

Bookkeeping Duties and Responsibilities

  • Full understanding of GASB Accounting Methods and Standards
  • Process payroll through the ADP platform, as well as manage 401K and other benefit deductions
  • Perform monthly bookkeeping procedures such as bank reconciliations, credit card reconciliations, and billing customers
  • Perform and analyze all types of financial statements and also be able to provide weekly and monthly financial reporting to the facility General Manager and the Client, as required
  • Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions
  • Assist General Manager with budget preparation and forecasting
  • Pay bills and maintain ledgers
  • Receive, approve, and/or decline client invoices  
  • Maintain General Ledger including journal entries & adjustments
  • Responsible for monthly reconciliation of accounts 
  • Balancing cash drawer and making daily bank deposits - Ideal candidate will have heavy cash handling or bank teller experience in a prior role
  • Complete any other special projects and daily assignments as directed by the General Manager
  • Maintain a meticulous monthly sales tax spreadsheet for our Client to file accurate monthly sales tax filings
  • Responsible for working with all internal and external auditors
  • Contract Management - obtaining COI's, W9's and other compliance related paperwork
  • 1099 Processing and other year end duties, as required by State and Federal Law

Office Manager/Personnel Duties and Responsibilities

  • Assist General Manager or Operations Manager in planning and conducting new team member orientation and onboarding 
  • Maintain and secure personnel files
  • Ensure ADP is up-to-date by entering new hires, terminating team members timely, managing LOAs, and deducting elected benefits
  • Facilitate annual open enrollments, with Home Office assistance, and assist benefit eligible new hires with the enrollment process 
  • Respond to inquiries from Team Members regarding policies, procedures and programs
  • Work closely with SFM Human Resources Representative to make sure all personnel, state, and federal guidelines are met
  • Responsible for the day-to-day operations of the office
  • May be responsible for Manager on Duty shifts and/or responsibilities, as requested by the General Manager
  • Responsible for managing office staff to:
    • Keep a clean/professional working environment 
    • Maintain adequate stock of office supplies
    • Interact with/and coordinate personnel in the office
    • Manage inbound/outbound mail, etc.
    • Schedule business travel for personnel and clients, if necessary
    • Prepare for all administrative meetings, i.e. office, owner, executive meetings, etc.
    • Prepare memos, letters, reports, expense reports, faxing, PowerPoint presentations

EDUCATION AND EXPERIENCE

  • An Associate's degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles.
  • Minimum of four years responsible with accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial report preparation and analysis

MINIMUM QUALIFICATIONS:

  • Proficient with QuickBooks Online
  • Must have a minimum of two years' work experience utilizing GASB Accounting Methods
  • Must have a minimum of two years' work experience preparing all types of Financial Statements
  • Proficient with Outlook, Microsoft Word, Excel, and PowerPoint
  • Experience in Food Services, Sports Tourism, Hospitality, or Retail industry is a plus
  • Strong professional communication skills including both verbal and written 
  • Well organized and thorough, with the ability to multi-task
  • Team approach to task completion 
  • Maintain strict confidentiality of client, company and personnel information
  • Appropriate business acumen while representing the company at all times
  • Ability to operate calculator, computer, and other general office equipment
  • Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns.
  • Must have excellent interpersonal skills and customer service skills

WORKING CONDITIONS

  • Office Setting - Business Casual
  • At periodic times of the year are expected to work overtime, if necessary
  • Due to the nature of the sports facility, the Full Charge Bookkeeper may be expected to work varied hours, including nights and some event weekends, as requested by the General Manager

PHYSICAL DEMANDS

  • Must be able to remain in a sitting stationary position for long periods of time

TRAVEL DEMANDS

  • None

 

SFA|SFM
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